Privacy statement Advocatenpraktijk Het Hoofdkantoor B.V.

General

Advocatenpraktijk Het Hoofdkantoor B.V. (Het Hoofdkantoor) respects your personal data and will take care that personal data provided to us or which we otherwise receive will be handled confidentially. With the following, we give effect to the requirement to provide information to the person whose personal data Het Hoofdkantoor processes (the data subject), as set out in the General Data Protection Regulation (GDPR).

Identity controller and communication

Het Hoofdkantoor is the controller of personal data. Questions about the processing of personal data may be addressed to info@het-hoofdkantoor.nl.

Purpose processing personal data

Het Hoofdkantoor processes personal data in order to offer services, improve its services and to communicate with you personally as the data subject. Specifically, Het Hoofdkantoor processes personal data, for the following purposes:

• to provide legal services, on the basis of contract or otherwise, including for the purpose of conducting (court) proceedings, advice, mediation and referral, as well as to defend against claims of liability or complaints about services provided;
• to provide education;
• to perform a contract otherwise;
• to collect invoices;
• to comply with legal obligations and other regulations and professional conduct rules;
• marketing and communication; and
• recruitment and selection.

Het Hoofdkantoor may also process personal data in other cases, after consent from the data subject or where processing is necessary for the purposes of the legitimate interests of Het Hoofdkantoor or of a third party.

Types of personal data

Het Hoofdkantoor may process the following types of personal data: name, gender, contact details, business information, financial information, other information provided by the data subject, or which Het Hoofdkantoor receives or may receive from public sources, or from third parties, such as opposing parties.

Lawfulness of processing

Het Hoofdkantoor processes personal data on the basis of the following grounds set out in Article 6 of the GDPR:

• compliance with a legal obligation;
• performance of a contract;
• consent of the data subject; and
• legitimate interests.

Sharing of personal data with third parties

Het Hoofdkantoor only shares your personal data with third parties insofar as necessary for the performance of its services and for the purposes set out above. This may include the event in which the practice of Het Hoofdkantoor is temporarily handled by another barrister, instructing an expert or a third party on behalf of and under the authority of Het Hoofdkantoor, such as an IT provider, but also providing personal data in connection with (court or other) proceedings or correspondence with opposing parties.

Furthermore, Het Hoofdkantoor may share personal data with a third party, such as a regulator or another authority, but only insofar as it is legally required to do so. With third parties who process personal data on behalf of and under the authority of Het Hoofdkantoor, a processing agreement will be concluded, pursuant to which such third parties are obligated to conform with the GDPR. Third parties engaged by Het Hoofdkantoor, who offer data processing services, are responsible themselves for the (further) processing of your personal data. These may include an accountant, notary, or third party instructed for the purposes of a second opinion or expert report.

Security of personal data

Het Hoofdkantoor attaches great importance to securing and protecting your personal data and will take care, taking into account the state of the art, to take appropriate technical and organisational measures to provide a level of security appropriate to the risk. Where Het Hoofdkantoor makes use of the services of third parties, such as an IT provider, Het Hoofdkantoor will include provisions in the processing agreement regarding sufficient security measures.

Duration of personal data records

Het Hoofdkantoor will keep personal data no longer than necessary for the abovementioned purposes of data processing, or than is required according to law and other regulations.

Privacy rights of the data subject

A request regarding consultation, correction, limitation, opposition, transferability or deletion of your personal data or revocation of consent given, may be directed by email to info@het-hoofdkantoor.nl or by post to Advocatenpraktijk Het Hoofdkantoor B.V., Keizersgracht 62-64, 1015 CS, Amsterdam. You will receive a response to your request within four weeks from receipt. Circumstances may arise due to which Het Hoofdkantoor cannot accede in whole or in part to your request as data subject. This may include the duty of confidentiality of barristers and legal requirements to keep data during a certain duration. You have the right to file a complaint with the supervisory authority. In The Netherlands, this is the Dutch Data Protection Authority (autoriteitpersoonsgegevens.nl).

Amendment of privacy statement

Het Hoofdkantoor has the right to amend the contents of this privacy statement. Amendments of the privacy statement will be published on www.het-hoofdkantoor.nl. This document is available in Dutch and English. In the event of conflict, the Dutch version prevails.

Version August 2023